Records Specialist Supervisor pay range
Commonwealth of Pennsylvania · class code 47635
- Class code
- 47635
- Pay scale group
- ST 06
- Pay unit
- Year
- Bargaining unit
- A2
- State
- Pennsylvania
- The Commonwealth of Pennsylvania published pay range for Records Specialist Supervisor is $53,008 to $80,646 per year.
- Commonwealth of Pennsylvania Office of Administration keys this classification as class code 47635.
- This is the range the plan authorises, not the salary of any individual employee.
Class specification
The Commonwealth job specification for this class is published by Commonwealth of Pennsylvania Office of Administration. The passages below are quoted from it as published, not paraphrased, and cut to their opening sentences; the full specification is the authority on duties and qualifications. It was last revised 12/01/2023.
What the state says the job is
This is specialized supervisory work overseeing the creation, maintenance, and retention of inmates’ criminal history and identification records in a central office environment or a state correctional facility without diagnostic and classification authority. An employee in this job is responsible for supervising and participating in the compilation, review, evaluation, and/or validation of inmate records. Work involves overseeing records staff responsible for gathering documentation in response to requests for information; researching and preparing correspondence, reports, and other documents; and ensuring inmate records are maintained so that the most up-to-date information is readily available. At a state correctional facility, work also involves processing incoming and outgoing inmate transfer records, photographing and fingerprinting inmates, and performing sentence computations.
Examples of the work
• Supervises Records Specialists in the performance of inmate recordkeeping activities. • Plans, coordinates, and reviews work of subordinate staff for completeness, accuracy, and timeliness. • Provides training and direction to staff on inmate recordkeeping policies, procedures, and work processes. • Identifies Inmate Records System malfunctions and works with information technology staff to resolve issues. • Serves as a liaison with facility and central office staff, local and out-of-state law enforcement agencies, and committing courts to resolve pertinent issues.
Minimum qualifications
• Two years of experience as a Corrections Records Specialist (Commonwealth job title); or • One year of experience as a Records Specialist 2 (Commonwealth job title); or • Four years of clerical or correctional custodial experience that includes two years of specialized records work in a correctional facility; or • An equivalent combination of experience and training that includes two years of specialized records work experience in a correctional facility.
Quoted from the Commonwealth job specification, read 2026-10-21.
Where this comes from
Commonwealth of Pennsylvania Office of Administration publishes this figure in Classification and Pay Plan (online, current annual salary ranges). Every number on this page is read from that document; nothing is estimated, modelled or averaged.
The Commonwealth also links this class code to its own job title and specification. That page is the official description of the classification; this page publishes its pay range.
The listed pay scale is available in the Commonwealth's current ST schedule.