Medical Records Assistant pay range
Commonwealth of Pennsylvania · class code 39000
- Class code
- 39000
- Pay scale group
- ST 04
- Pay unit
- Year
- Bargaining unit
- A1
- State
- Pennsylvania
- The Commonwealth of Pennsylvania published pay range for Medical Records Assistant is $41,506 to $61,927 per year.
- Commonwealth of Pennsylvania Office of Administration keys this classification as class code 39000.
- This is the range the plan authorises, not the salary of any individual employee.
Class specification
The Commonwealth job specification for this class is published by Commonwealth of Pennsylvania Office of Administration. The passages below are quoted from it as published, not paraphrased, and cut to their opening sentences; the full specification is the authority on duties and qualifications. It was last revised 08/28/2025.
What the state says the job is
This is specialized clerical work in the creation, maintenance, classification, review, and abstraction of medical records in a Commonwealth facility. An employee in this job assembles, maintains, classifies, transmits, and reviews medical records. Work involves labeling, filing, charting, copying, and purging medical documents; preparing abstracts and transcribing medical information; performing coding and indexing of medical information, such as medical diagnoses, medical services rendered, and medical procedures, in accordance with the International Classification of Diseases (ICD) and Current Procedural Terminology (CPT) coding and guidelines; completing forms; and collecting, organizing, verifying, and entering data.
Examples of the work
• Creates, labels, files, charts, organizes, purges, copies, scans, reports, and extracts and securely transmits medical documents to authorized individuals in accordance with applicable laws, rules, and regulations. • Reviews medical records to ensure all required documentation is present and completed in a timely manner; conducts discharge analysis and chart closure upon the death or discharge of individuals served. • Prepares abstracts and transcribes dictated, recorded, and written medical information onto forms or into templates.
Minimum qualifications
• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding; or • Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program; or • An equivalent combination of experience and training.
Quoted from the Commonwealth job specification, read 2026-10-21.
Where this comes from
Commonwealth of Pennsylvania Office of Administration publishes this figure in Classification and Pay Plan (online, current annual salary ranges). Every number on this page is read from that document; nothing is estimated, modelled or averaged.
The Commonwealth also links this class code to its own job title and specification. That page is the official description of the classification; this page publishes its pay range.
The listed pay scale is available in the Commonwealth's current ST schedule.
Nearby classes in Pennsylvania
Medical Records Assistant in other states
| State | Minimum | Maximum | Per year at full time |
|---|---|---|---|
| Tennessee | $2,349 | $3,519 | $28,188 to $42,228 |
Each state publishes its own range for a classification with this exact title. Duties, grade structures and bargaining units differ between states, so read each class page before comparing.